Intern, Document Review in US - FL - St. Petersburg (JR02510)

The Document Intake Specialist Intern will support the day-to-day receipt, logging, scanning, and organization of physical documents entering the SitusAMC Vault. This position plays a key role in maintaining accurate document intake workflows and supporting internal teams that rely on timely access to collateral documents and files. The intern will work closely with Vault Document Intake personnel to understand operational processes, develop hands-on experience with document management systems, and contribute to continuous improvement efforts.  This intern will gain exposure to document intake and management operations within a real estate focused asset management environment, insight into operational efficiency strategies and continuous improvement methodologies, and experience collaborating with cross-functional teams and contributing actionable recommendations. 

Essential Job Functions:  

• Receive priority and regular FedEx, UPS, and USPS packages. 

• Log and record package and document information in the Vault Management System. 

• Operate document scanners and scanning software to organize and image bulk document batches. 

• Staple imaged documents and prepare batches for filing and storage within the Vault. 

• Complete document pull requests from teams, prepare pulled documents for shipment, and request shipping labels. 

• Assist with special document intake, imaging, and shipping projects as needed. 

• Such other activities as may be assigned by your manager 

Qualifications/ Requirements: 

• This role is 100% in office. 

• Currently enrolled in an undergraduate program. 

• Strong attention to detail and organizational skills. 

• Ability to work independently and manage multiple tasks. 

• Comfort with lifting and moving packages of documents, handling physical documents, and operating scanning equipment. 

• Willingness to learn document management systems and follow established procedures. 

• Proficient in Microsoft Office including the basic functionality of Excel, Word, Access, and Outlook. 

• Completes tasks as assigned and directed by the supervisor. 

• Ability to work within a deadline driven environment. 

• Ability to collaborate effectively and work as part of a team. 

Special Requirements: 

• We value perspectives from outside the organization, and this role includes time dedicated to analyzing workflows and presenting ideas. The intern is encouraged to provide observations on current workflows and suggest ideas to increase operational efficiency. 

• Identify opportunities to reduce manual errors or streamline high‑volume tasks. 

• Offer creative recommendations for new services, tools, or enhancements that could benefit the Vault Document Intake team. 

Working Conditions: 

• Office environment with frequent computer, mouse, keyboard use 

• Lifting packages of documents and files to and from the working area and package carts 

• Standing while pulling documents from filing cabinets. 

• Alternating between sitting or standing as needed 

• Hearing, talking, reaching, grasping 

• Reviewing repetitive sequential barcode numbers on cover pages and documents.