Office Manager, Investor Relations

  • Job ID


  • Job Category


  • Business Unit

    Commercial Real Estate

  • Job Location

    US - CT - Greenwhich

SitusAMC is where the best and most passionate people come to transform our client’s businesses and their own careers. Whether you’re a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.

At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local – come join our team!
Sound Mark Partners, located in Greenwich, CT is seeking an Officer Manager, with growth potential supporting the Finance and Investor Relations groups. Individuals with strong communication, organization, and finance skills.

Specific responsibilities will include:
  • Managing day-to-day office, including:
    • Ordering and organizing office supplies (Staples, groceries, water, etc)
    • Filing, collecting and sending mail and Fed Ex
    • Managing office facilities - copy machines, repairmen, anything that breaks or needs service, etc
    • Travel and calendar for CFO and Managing Partner
    • Liaising with IT support person for any technology set up or issues
  • Ability to learn and manage day-to-day Investor Relations, including:
    • Responding to or coordinating responses to all investor requests for information
    • Uploading investor reporting to secure website
    • Creating and distributing capital call notices
    • Creating and distributing distribution notices
    • Ongoing correspondence and communication with existing investors and their consultants
    • Coordinating quarterly update meetings with LPs and management team
  • Draft / create investor reporting packages for quarterly update meetings
  • Update and maintain the firm’s marketing materials for existing and prospective clients;
  • Organize investor meetings both onsite and on the road, including coordinating participation in conferences and managing the subsequent follow up;
  • Research potential investors prior to investor meetings, as well as researching potential new prospects;
  • Work with potential clients throughout the diligence process, liaising between client and firm investment team;
  • Lead response on RFPs, including coordinating the completion of RFPs with senior team members;
  • Update consultant databases as necessary
  • Additional finance responsibilities and projects
Candidate Profile:
  • 5+ years of relevant work experience;
  • Excel, Powerpoint, Word; desire to learn and master CRM system
  • Strong math / finance skills
  • Strong, clear and precise verbal and written communication skills
  • Requires proactive, resourceful personality
  • An entrepreneurial self-starter, comfortable working under pressure to meet tight deadlines;
  • A great attitude with a willingness to pitch in wherever needed, no task too small;
  • Unquestionable integrity, with a strong interest in the success of the group as a whole;
Additional Details:
  • Direct report to CFO and Managing Partner
  • Strong growth opportunity
  • Greenwich office location, short walk to Metro North, required to be in office 4 days/week

Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings.

SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.
Greenwhich, CT, USA
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